From: FROM To: EMAIL Cc: Catherine Copetas Subject: NAME --- Organising tea next week Message-Id: Hi, I'm organising the CSD volunteer queue[0] this semester and it's your turn to organise the CSD tea next week! As I'm sure you know, the tea happens every Monday in the collaborative commons, beginning at 16:30. There are tasks you must do by *this Thursday*, so please read this email carefully. Here are your responsibilities: This week --------- Talk to Catherine Copetas (6203) *by Thursday* of this week to order snacks. She will show you some options and place an order for whatever you choose. This should take ~5 minutes. If you are interested, you can ask her about the mechanics of getting healthy snacks. Please email me to confirm you've done this. Sunday night or next Monday morning ----------------------------------- Send an announcement to the CSD students and postdocs . You can check announcements from past weeks if you're a little unsure of what to write. Send this email on Sunday night or Monday morning. Make sure to use your @cs.cmu.edu email. Monday from 16:20 onwards ------------------------- 1. Go up to everybody sitting in the collaborative commons and tell them that the area is closed until six. Most will leave on the first try. Others might need gentle reminding after a few minutes. Some might even argue with you (!). Just keep calm, stay polite, and be persistent. Do this first, because it often takes 5--10 minutes before everybody clears out. 2. Go to Catherine's mailbox next to the main office. It's amongst the mailboxes to the right of the main office door (6105), in the bottom row towards the centre. There will be a stack of "Private Event" signs. Take two. 3. Go around the corner into the photocopy room (6107) and get two pieces of tape (on the grey table in the middle). Go back to the collaborative commons and tape the signs to two of the red chairs. 4. In front of the photocopy room, there will be a black velvet rope to block the hallway. Block the hallway with it and put a red chair there with the sign facing down the hall. 5. Place the other chair near the white column marked "QUIET STUDY AREA" in such a manner that the "Private Event" sign is visible from both the kitchen area and the other side with the whiteboard. 6. Make sure the orange couches are organised in a large circle around the low round table in the middle. Either Catherine or the main office will have our food. Ask Catherine for plates/cutlery/napkins. Place the food, plates, etc., on the low round table in the middle. 7. Help clean the teapots, etc., at the end of tea (normally between 17:30--18:00). When you leave at the end of tea, make sure there are no dirty plates, etc., lying around and throw out the empty food boxes. Put the "Private Event" signs back into Catherine's mailbox if they aren't damaged. That's all there is to it! Please confirm at your earliest convenience whether or not you can organise tea for next week. Best wishes, Dravy [0] http://www.cs.cmu.edu/~free-csd/queue.html